Finance Section

Budget
There are four major and three minor budget appropriations in the Sheriff’s Office.  The four major appropriations are: Management Services, Countywide Services, Detention and Corrections and Law Enforcement Services and are for Sheriff’s Office Divisions with the same name.  The three minor appropriations are: Countywide Dispatch, Court Services and Adult Medical Services.  The budgets are separate to allow cost tracking and reporting information.  The budget group prepares the annual budget, quarterly budget projections, and letters to the Board of Supervisors requesting changes to the budget.  They also monitor and manage contracts and grants..

Accounts Payable
The Accounts Payable unit processes invoices for all of the Sheriff’s Office duty stations except Santa Rita Jail, Coroner’s Office and Eden Township Substation.  From January through December 2002, the Sheriff’s Office processed 3,323 vouchers.  The vouchers cover purchases of supplies and services; check requests to refund inmate funds and payment of bails and fines.  The Accounts Payable unit also acts as the vendor liaison to the Sheriff’s Office and prepares purchase requisitions as required for the Management Services Division.

Accounts Receivable
The Accounts Receivable unit prepares bills to other companies and agencies that use our services.  For example, we bill the City of Dublin and the Port of Oakland for police services.  We also have contracts with the California Department of Corrections and the U.S. Marshals to provide incarceration services.

The Accounts Receivable unit also records and tracks electronic fund payments and outstanding balances owed.  The Accounts Receivable balance as of March 31, 2003 was $11,897,360.

Payroll
The Payroll unit processes over 1,560 timesheets and paychecks every two weeks.  In December 2002, the County of Alameda changed to a new payroll and human resources system from PeopleSoft.